Statutes

Statutes for the National Association of Electromechanical Winding Workshops, adopted in 1948 with amendments and additions decided at the 1959, 1970, 1990, 1995, 1998, 2006 and 2014 congresses. New statutes adopted on 25 March 2022 (decision 1) and 5 May 2022 (decision 2).

§1 Purpose

The National Association of Electromechanical Winding Workshops (ELR) is an association of stakeholders active in the electromechanical industry, which shall be a forum where members can discuss issues of common interest in accordance with our "Code of Conduct".

ELR shall also work for a good business climate as a knowledgeable representative of its members' interests and be a powerful meeting place for its members.

The association will work towards certification of member companies, and represent the industry towards national and international authorities and organizations.

§ 2 Seat

The association is headquartered in Stockholm.

§ 3 Operating year

The association's operating year is the calendar year.

§ 4 Membership obligations

Members must comply with the association's statutes and decisions made in accordance with them.

§ 5 Membership

The board may accept companies operating in the areas described in § 1 of these as members of the association. Membership is sought for each business location that is to be a member of ELR. Members must be prepared to actively work to develop the industry.

Applications for membership must be made in writing to the association's office.

Withdrawal from the association may only take place at the end of the financial year. Membership must be terminated in writing to the office no later than six months before the end of the financial year. However, the board may, if special reasons exist, grant a shorter notice period. Anyone who withdraws from the association is not entitled to a refund of fees paid or a share in the association's assets.

A member who acts in violation of the association's purpose according to § 1 and the membership obligations § 4 above may be expelled from the association. A decision on expulsion shall be made by the annual meeting. A three-quarters majority of the members present at the meeting is required for a decision on expulsion.

Interested member

The board may accept companies and organizations that are not full members, but are interested in participating in the association, as interested members of the association. Membership does not give any voting rights or the right to submit motions to the annual meeting.

§ 6 Fees and reimbursement of expenses

To cover the association's costs, members must pay decided membership fees after invoice. In the event that the association also conducts service activities under its own or third-party auspices, decided service fees must also be paid.

The membership fee for the following year for the association is determined at the members' meeting in the autumn. To the extent that the established fees and compensation prove insufficient to cover the costs for the operating year, the association has the right to decide on additional fees.

Members shall pay a fixed and a variable fee to ELR, the amount of which is determined by the autumn meeting. The membership fee is calculated based on the average number of employees in the electromechanical industry at each member during the year immediately preceding the current one.

§ 7 Company signature and financial responsibility

The association's name is signed by the board or those appointed by the board. The board is responsible for the association's assets and can only enter into obligations within the framework of the association's assets.

§ 8 Organization

The annual meeting is the association's highest decision-making body. The annual meeting appoints a board of directors responsible for the association's ongoing operations.

An office is under the board.

§ 9 Agenda for the annual meeting

The regular annual meeting shall be held once per financial year, no earlier than March 15 and no later than June 30, and the membership meeting shall be held in October-November.

The following matters shall be addressed at the annual meeting:

• 1. Election of meeting chairperson
• 2. Election of meeting secretary and 1 adjuster and vote teller
• 3. Preparation and approval of the electoral roll
• 4. Examination of whether the annual meeting has been duly convened
• 5. Presentation of annual accounts
• 6. Adoption of annual accounts
• 7. Discharge of liability for the board of directors
• 8. Election of the board of directors
• 9. Election of the Nomination Committee
• 10. Motions received on time

The following matters shall be addressed at the members' meeting:

• 1. Election of meeting chairperson
• 2. Election of meeting secretary and 1 adjuster and vote teller
• 3. Preparation and approval of the electoral roll
• 4. Examination of whether the annual meeting has been duly convened
• 5. Presentation of the business plan and budget for the next financial year
• 6. Determination of membership fee

Each member represented at the meeting has one vote. Decisions are made by simple majority unless otherwise stated in § 5, § 17 and § 18. In the event of a tie, the chairman of the meeting has the casting vote.

Voting rights can be exercised by proxy, but a member who wishes to exercise their voting rights through someone other than the member representative must notify the association's office in writing no later than 6 days before the congress in question. However, a member representative may represent a maximum of 2 members. Voting rights are only granted to members who have fulfilled their statutory obligations to the association.

Members who wish to submit a motion to the annual meeting must notify the office in writing, no later than 30 days in advance.

§ 10 Extraordinary annual meeting

An extraordinary annual meeting shall be held when the board deems it appropriate or when requested in writing by at least five members. The request for an extraordinary annual meeting shall state the matters to be dealt with at the extraordinary annual meeting. .

§ 11 Notice

Notices of annual meetings and extraordinary annual meetings, with agendas, must be sent out no later than 3 weeks before the meeting.

§12 Board of Directors

The board shall consist of 1 chairman, 4-6 regular members and 1-3 deputies, who are elected by the annual meeting. The term of office is 4 years, however, so that half the number of regular board members resign after 2 years. Resigning board members may be re-elected. Election of the chairman shall take place at every other regular annual meeting.

The board has a quorum when at least three members are present. Decisions are made by simple majority. In the event of a tie, the chairman has the casting vote. When three members are present, decisions shall be made unanimously.

The board meets upon invitation by the chairman/office. Notice of board meetings shall, if possible, be given at least 8 days before the meeting and shall be accompanied by an agenda. Minutes from the meeting shall, after they have been adjusted, be sent to all board members and deputies.

The representative of the office shall always be given the opportunity to participate in board meetings, but shall not have the right to vote. The annual meeting appoints the board and a chairman. The board may also appoint a vice chairman.

Board meetings shall be held at least 4 times per year. 4

§ 13 Duties of the Board

It is the responsibility of the board of directors to:

• To implement decisions made by the annual meeting and to take initiatives for measures that benefit ELR and members affiliated with ELR.
• To carry out investigations and projects and to examine and provide opinions on submitted proposals
• To handle the ongoing tasks between the annual meetings
• To be responsible for the association's funds and accounts
• To submit a management report with a balance sheet and profit and loss account
• To make decisions regarding the election of new members.

§ 14 Minutes

At annual meetings, minutes must be kept, which, in addition to the meeting chairman and meeting secretary, must be checked by an adjuster.

Minutes shall be kept at board meetings, which shall be checked by a checker, in addition to the meeting chairman and meeting secretary.

§ 15 Nomination Committee

The Nomination Committee shall propose candidates to the Board. In its work, the Nomination Committee shall strive to propose candidates so that the Board consists of an uneven number of members.

The nomination committee shall consist of a minimum of two and a maximum of five people, one of whom shall be appointed as convener.

§ 16 Office

The office's task is to administer and be an information and service body for the association's activities.

§ 17 Amendment of the statutes

For amendments to these statutes and for decisions to dissolve the association, decisions are required at two consecutive annual meetings with an interval of at least three months.

The notice of such a meeting shall state that proposed amendments to the statutes will be considered. For a decision to amend the statutes to be valid, it is required that at least two-thirds of the members present at the meeting agree.

§ 18 Dissolution of the association

A decision regarding the dissolution of the association is not valid unless all members agree to it, or the decision is made at two consecutive association meetings held at least three months apart and at the last meeting held by at least two-thirds of the voting members. A decision regarding the liquidation or dissolution of the association shall also contain a provision on how to proceed with the association's surplus assets.